How to Print W2 in QuickBooks Desktop and Online?

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Sep 11, 2019
New York

If you are running a business and you have employees working under you, then it becomes necessary for you to issue a W2 tax form. This form contains information about the salary/wages paid to the employee. It is essential for you to know the requirements of printing before following the steps of how to print W2 in QuickBooks.

Printing Requirement in QuickBooks Online

You need to make sure of the printing requirements as mentioned here:

1). First, you need to print employee W2s on 4-up horizontal blank perforated paper.

2). You have to use black ink.

3). Your QuickBooks Online Payroll subscription should be active.

Printing W2 forms in QuickBooks Online

Follow these steps for printing W2 from QuickBooks:

1). Firstly, you have to go to the taxes tab and then payroll tax section.

2). Now, you need to click on annual forms.

3). With this, you have to click either on all employees or a specific employee name.

4). Thereafter, click on W-2, copies B, C & 2. You have to choose the date range from the period menu.

5). Lastly, you need to click on view to open the printable forms and then click on the printer icon.

Hopefully, you have got an idea of how to print W2 from QuickBooks.

If you still have queries related to how to print W-2 in QuickBooks, then dial Toll-free QuickBooks Support Phone Number 1-877-263-2742.

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